SaaS buying is a team sport that requires many layers of information gathering, feedback, and approvals from various organizational stakeholders.
But the problem is that most companies struggle with siloed, ad hoc purchasing functions that prevent the flow of information needed to run a transparent, efficient procurement process—from request to renewal—across the entire organization. Ignoring these gaps is a surefire recipe for rogue spending and SaaS sprawl.
Tropic’s latest Purchasing Portal updates create a one-stop-shop for all employees to:
- Submit requests for new purchases, upgrades/downgrades, and renewals
- View and take action on tasks that are assigned to them
- Collaborate with stakeholders to ensure an efficient and compliant purchasing process
- Monitor the status of their requests from start to finish
To support the Purchasing Portal’s goal of being a company-wide purchasing hub, we’ve made it unbelievably easy to invite your entire team to the Purchasing Portal Dashboard to submit requests, collaborate on purchasing tasks, and view the status of their requests—all while shielding them from non-related requests, contracts, and spend.
- Team members can be manually added as Portal Users via the Settings > Teammates page OR
- We’ve enabled approved domains so that any team member with your portal URL and an approved email domain can claim their Portal User account to access the Purchasing Portal Dashboard
When a new request is submitted, Tropic’s dynamic Approval Workflows run in the background to ensure that the proper process is followed based on the nature of the request. This means the starting point for approving a $9/month SaaS tool and a $100k/year contract can begin in the exact same place—in the Purchasing Portal—but the process that follows is tailored to a company’s specific needs.
And because not all approval workflows are created equal, the Purchasing Portal provides a centralized location for anyone at a company to be looped into the approval and purchasing process. When tasks are assigned to users without full platform access, they will be alerted and can view, respond to, and approve their tasks from their Purchasing Portal Dashboard.
Modern SaaS Buying Requires Modern Procurement Software
The rise of SaaS has changed the way companies operate. With the average company paying for more than 100 SaaS products, it has created a new set of SaaS buying challenges such as inefficient purchasing, SaaS sprawl, compliance issues, and much more.
Tropic’s mission is to help companies save time and money by delivering unprecedented visibility, control, and ease at every stage of their purchasing. These Purchasing Portal updates promote organization-wide adoption of Tropic to centrally organize, manage and report on all aspects of SaaS spending.
SaaS procurement can provide much more than cost savings and compliance. Quickly equipping team members with the proper processes and tools to maximize productivity while decreasing siloed requests and administrative headaches is a win-win for businesses at any maturity level.
If you’re interested in seeing what procurement paradise looks like, schedule a Tropic demo today. 🌴
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