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Introducing Workflow Studio: Put Spend Control & Compliance on Autopilot

Reduce inefficient spend and improve policy adoption when you build your ideal purchasing process in Workflow Studio.

Owen Bitas
September 6, 2023
6 min read

Gone are the days of simple charge-to-card purchases for your company. Yes, that worked when headcount was low. 

But as your company and workforce expand, the risks of overspending, redundant solutions, and compliance failures grow higher. 

All of a sudden, your company needs answers to a whole host of questions before any purchase gets the green light:

  • Was this budgeted for? 
  • Did we try to negotiate? 
  • Does legal need to be involved? 
  • Has IT done a security review? 
  • Do we already have something like this?

Purchasing turns complex when it involves multiple stakeholders, rules, and requirements to be managed. 

And most businesses find themselves lost in that complexity for longer than they think. Even when they build a process and deploy new tools, the efficiency they need doesn't happen. Instead, they continue to lose time policing policies and hunting down information because they lack one thing: A single solution that can manage and monitor your exact process for every purchase.

That's because purchasing isn't a one-size-fits-all process, and most solutions force you to accept manual workarounds and compromises to your policies—stifling the ability to control spend and compliance the way you want. But policy adoption suffers when employees have to stay hands-on for every purchase, or struggle to know exactly what steps to take to make a request. 

And that’s costing you: Failure to follow your ideal processes and enforce policies leads to shadow spend, duplicate tools, compliance risks, unfavorable terms, and dozens of other problems that cost businesses more than $80 billion per year. 

It should be the other way around, your procurement solution should save you money while reducing risks. And now it does…

Workflow Studio, Tropic’s dynamic, no-code workflow builder automatically supports and enforces company-wide purchasing policies of all shapes and sizes with an intuitive approval engine that finance, legal, infosec, and employees will want to use. 

Power purchasing on your terms with a self-serve solution that increases policy adoption, reduces inefficient spend, and gives you back valuable time.

Build with an easy-to-use interface that anyone can master

The days of being forced to rely on custom code, hacky workarounds, or ongoing service fees to maintain and support your tools are officially over. Modern teams are in control.

Finance, procurement, and operations teams can all pull the levers to create their ideal processes using Workflow Studio’s intuitive interface that’s easy to configure, understand, and enforce. 

Workflow Studio is your blank canvas, ready for you to paint the purchasing process you dream of. Bringing your process to life is now in your hands. 

Put your ideal processes on autopilot (no matter how complex)

Company time is too valuable to be spent manually chasing down approvals and digging up the data you need for better decisions. Plus, manual processes create points of failure and bottlenecks. 

Workflow Studio configures complex purchasing logic into a single workflow, and then automatically routes requests to the right person at the right time, every time—all without lifting a finger.

Multiple assignees, concurrent tasks, dependencies, and conditional rules create the shortest route from request to purchase, while point-of-decision insights like pricing benchmarks, budgets, and usage data help your team eliminate wasted spend. 

You’ll gain the confidence that every purchase, big or small, has gone through the proper diligence as quickly as possible.

Provide a centralized process that your company will actually use 

Workflow Studio is the foundation for your purchasing process to run smoothly and efficiently—and our intelligent intake forms make it easy to get started. 

It’s as simple as sending one URL to all of your employees. All the details of a request—from office furniture to enterprise software—are collected upfront and then Workflow Studio will power the rest. Simplify purchase requests, and watch policy adoption skyrocket. 

Track progress with a comprehensive audit trail

Requests running through Workflow Studio are truly collaborative, eliminating the one-off Slack messages or missed emails that create communication sprawl and slow down your purchasing process. 

Your dashboard view tracks the progress of a purchase request, lays out the next upcoming steps for your team, and displays an activity feed where you can quickly comment and collaborate with teams.

If you ever need to research a contract or perform an audit, every detail and document is only a few clicks away.  

Power your entire procurement process with Tropic

When you combine Workflow Studio with the rest of the Tropic platform, you can truly shift procurement from a reactive necessity to a strategic advantage:

  • Streamline your processes and spend under one roof to unearth opportunities to consolidate tools or rightsize contracts
  • Combine your ideal workflows with sourcing intel to discover new tools
  • Quickly bring in an expert team to provide pricing information or even handle negotiations so you can get the best deal 

If you’re a Tropic customer who hasn’t scheduled a Workflow Studio review call, reach out to your CSM to learn how to get the most out of these new capabilities. 

New to hearing about Tropic? Request a demo to learn more about Workflow Studio and how it powers Procurement Paradise. 🌴

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Owen Bitas
Owen is a Senior Product Marketing Manager at Tropic

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Gone are the days of simple charge-to-card purchases for your company. Yes, that worked when headcount was low. 

But as your company and workforce expand, the risks of overspending, redundant solutions, and compliance failures grow higher. 

All of a sudden, your company needs answers to a whole host of questions before any purchase gets the green light:

  • Was this budgeted for? 
  • Did we try to negotiate? 
  • Does legal need to be involved? 
  • Has IT done a security review? 
  • Do we already have something like this?

Purchasing turns complex when it involves multiple stakeholders, rules, and requirements to be managed. 

And most businesses find themselves lost in that complexity for longer than they think. Even when they build a process and deploy new tools, the efficiency they need doesn't happen. Instead, they continue to lose time policing policies and hunting down information because they lack one thing: A single solution that can manage and monitor your exact process for every purchase.

That's because purchasing isn't a one-size-fits-all process, and most solutions force you to accept manual workarounds and compromises to your policies—stifling the ability to control spend and compliance the way you want. But policy adoption suffers when employees have to stay hands-on for every purchase, or struggle to know exactly what steps to take to make a request. 

And that’s costing you: Failure to follow your ideal processes and enforce policies leads to shadow spend, duplicate tools, compliance risks, unfavorable terms, and dozens of other problems that cost businesses more than $80 billion per year. 

It should be the other way around, your procurement solution should save you money while reducing risks. And now it does…

Workflow Studio, Tropic’s dynamic, no-code workflow builder automatically supports and enforces company-wide purchasing policies of all shapes and sizes with an intuitive approval engine that finance, legal, infosec, and employees will want to use. 

Power purchasing on your terms with a self-serve solution that increases policy adoption, reduces inefficient spend, and gives you back valuable time.

Build with an easy-to-use interface that anyone can master

The days of being forced to rely on custom code, hacky workarounds, or ongoing service fees to maintain and support your tools are officially over. Modern teams are in control.

Finance, procurement, and operations teams can all pull the levers to create their ideal processes using Workflow Studio’s intuitive interface that’s easy to configure, understand, and enforce. 

Workflow Studio is your blank canvas, ready for you to paint the purchasing process you dream of. Bringing your process to life is now in your hands. 

Put your ideal processes on autopilot (no matter how complex)

Company time is too valuable to be spent manually chasing down approvals and digging up the data you need for better decisions. Plus, manual processes create points of failure and bottlenecks. 

Workflow Studio configures complex purchasing logic into a single workflow, and then automatically routes requests to the right person at the right time, every time—all without lifting a finger.

Multiple assignees, concurrent tasks, dependencies, and conditional rules create the shortest route from request to purchase, while point-of-decision insights like pricing benchmarks, budgets, and usage data help your team eliminate wasted spend. 

You’ll gain the confidence that every purchase, big or small, has gone through the proper diligence as quickly as possible.

Provide a centralized process that your company will actually use 

Workflow Studio is the foundation for your purchasing process to run smoothly and efficiently—and our intelligent intake forms make it easy to get started. 

It’s as simple as sending one URL to all of your employees. All the details of a request—from office furniture to enterprise software—are collected upfront and then Workflow Studio will power the rest. Simplify purchase requests, and watch policy adoption skyrocket. 

Track progress with a comprehensive audit trail

Requests running through Workflow Studio are truly collaborative, eliminating the one-off Slack messages or missed emails that create communication sprawl and slow down your purchasing process. 

Your dashboard view tracks the progress of a purchase request, lays out the next upcoming steps for your team, and displays an activity feed where you can quickly comment and collaborate with teams.

If you ever need to research a contract or perform an audit, every detail and document is only a few clicks away.  

Power your entire procurement process with Tropic

When you combine Workflow Studio with the rest of the Tropic platform, you can truly shift procurement from a reactive necessity to a strategic advantage:

  • Streamline your processes and spend under one roof to unearth opportunities to consolidate tools or rightsize contracts
  • Combine your ideal workflows with sourcing intel to discover new tools
  • Quickly bring in an expert team to provide pricing information or even handle negotiations so you can get the best deal 

If you’re a Tropic customer who hasn’t scheduled a Workflow Studio review call, reach out to your CSM to learn how to get the most out of these new capabilities. 

New to hearing about Tropic? Request a demo to learn more about Workflow Studio and how it powers Procurement Paradise. 🌴

Share this post
Owen Bitas
Owen is a Senior Product Marketing Manager at Tropic
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