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Tropic vs. Spendflo

Uncover the key differences in spend management and procurement. Learn who is the top choice for businesses today.

What is the difference between Tropic and Spendflo?

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Tropic and Spendflo are both software solutions designed to help companies manage their SaaS (Software-as-a-Service) spending and vendor relationships, but they differ in their specific approaches and features. Here's a breakdown of the main differences between the two, and why someone might choose Tropic over Spendflo:

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The short answer: Tropic’s intelligent spend management platform extends beyond SaaS, becoming your source of truth for all spend and contracts. Use Tropic to manage all categories of spend, including intake of any purchase request, tracking contract renewals, and identifying shadow spend. Over 500 companies choose Tropic to help them manage their spend.

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Tropic’s ERP integrations offer a comprehensive view of spend, making it easy to monitor, budget, and forecast. Contract management in Tropic gives you a single view of your supplier spend and builds in renewal alerts so you never miss an auto-renewal.

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Tropic saves you time and eliminates frustration through a combination of automation and hands-on expertise to handle vendor negotiations. If your team needs expert guidance on software contracts, tap into Tropic’s supplier intelligence to benchmark your price and build your negotiation strategy. If you’re not ready to invest in an in-house procurement team or if you’re looking to supplement your procurement team, outsource your software negotiations to Tropic. 

See How Tropic Compares

Broader Vendor Management Capabilities

Tropic offers more comprehensive vendor management capabilities beyond SaaS, becoming a one-stop solution for managing both SaaS and non-SaaS vendors. Leverage Tropic for intake of new requests, store and manage contracts, and set up renewal alerts across all spend categories.

Learn about Intake-to-Procure

Customizable Procurement Workflows

With customizable procurement workflows in Tropic, companies can build simple or complex purchasing processes to tailor the platform to their specific needs. This robust level of customization can support unique procurement requirements.

See our workflows in action

Contract Negotiation Support

Tropic gives companies leverage on contract negotiations and renewals, using a blend of procurement experts and AI-driven insights to help companies achieve better pricing and terms. This can be particularly useful for companies that prioritize optimizing vendor contracts.

Learn about Supplier Intelligence

Deep Data and Price Benchmarks

Tropic provides access to detailed market benchmarking data, which allows companies to make more informed decisions based on pricing trends and vendor performance in the market. Tropic’s data and insights creates a competitive edge for companies focused on data-driven decision-making in their procurement process.

Get a free price benchmark

Negotiation services focus on the best outcomes for your business, not just the bottom line

Tropic will supercharge your teams’ effectiveness with custom pricing benchmarks, negotiation plans, and 1:1 coaching from our expert negotiators. We’re your partner when it comes to getting better outcomes, not just price. We’ll take care of all the back-and-forth communications, document collection, and negotiating, while you get time back to focus on your next big project.

Learn more about Tropic services
Tropic
Spendflo
Control & Visibility
Intake for all spend categories
Customizable Workflows and Approvals
Contract Management for all spend categories
Renewal Management for all spend categories
Slack Integration
Multi-Currency Support
AI-generated Request Summary
ERP Integrations
Workday Integration
Spend Reporting
Workflow Analytics
Accurate Contract vs. Actuals Analysis
Utilization Tracking
NetSuite SuiteApp
Netsuite Purchase Orders
Coupa integration
Leverage
Unbiased Price Benchmarks
Unbiased Negotiation Strategies & Tactics
Unbiased Negotiation Confidence Indicators

Our Customers

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Tropic’s Code of Ethics makes Tropic feel like a true extension of our finance and procurement team. We’re able to delegate to Tropic as if they’re an internal subject matter expert, ultimately leading to a more effective and efficient procurement process.

Jeremy Klein

Senior Director of Finance Operations

Jeremy Klein

Senior Director of Finance Operations

Since introducing Tropic to our business, we have been able to work with their team to create a source of truth for all elements of our tool stack including spend, renewals, and overlap. This has saved us an exceptional amount of time and money.

Heather Scheel

Senior Systems Program Manager

Heather Scheel

Senior Systems Program Manager

We've saved 20% on our software spend and countless hours of time. We don't have to worry about procurement at all anymore now that we use Tropic.

Matt Weiler

CFO

Matt Weiler

CFO

Great UX; knowledgeable team members; great response time and partnership, really feels like an extension of the team. [Tropic is] saving tons of time as well as physical dollars on contracts.

Jeremy Klein

Senior Director, Finance Operations & Transformation

Jeremy Klein

Senior Director, Finance Operations & Transformation

Tropic has enabled our company to get our current software spend under complete visibility and control and craft an invaluable workflow for acquiring new vendors and services. Super happy with the platform and team thus far.

Sam Good

Sam Good

I love hopping into the dashboard and seeing the dollar value of savings that we’ve achieved with Tropic. Tropic really is a no-brainer, it pays for itself multiple times over.

Steve McMullen

General Manager

Steve McMullen

General Manager

I really liked that once I submitted my Tropic ticket, I was able to get back to doing my job and didn't spend hours with legal and sales folks and bringing in additional managers... Tropic just handled everything for me while ensuring we got competitive and fair pricing.

User in Computer & Network Security

User in Computer & Network Security

Tropic is helping us negotiate new contracts and understand if we are getting a good deal or not. This helps us save time and money.

User in Hospital & Health Care

User in Hospital & Health Care

SaaS procurement and renewals can take up a ton of time for "owner" of each software tool. Tropic frees up time to work on more pressing needs. And they help reduce overall spend.

User in Computer Software

User in Computer Software

It's allowing us to see all of our SaaS spend management in one place for easier management. We can see the renewal dates and opt-out dates that allow us to keep better track of what needs to be done and when. Tropic is great for keeping everything streamlined and getting us deals.

User in Information Technology and Services

User in Information Technology and Services

They can provide proactive insight into a market most internal employees don't have the time to understand. They act as partners, not as vendors.

User in Think Tanks

User in Think Tanks

We were unable to get a good summary of all our contracts, their renewal dates, costs, and comparisons to market rates. It's been a life saver as a growing company that is trying to accommodate expanded software tool usage, but don't have the resources to coordinate and control them all.

User in Computer Software

User in Computer Software

As an IT Manager, I have a small team and do not have the resources to dedicate time to negotiations for SaaS spend for each vendor. Tropic helps take that off my plate and prevents the need to onboard a procurment role specifically to reduce our annual spend.

Chris Mullins

Chris Mullins

Without Tropic, procurement would’ve come to a screeching halt at RainFocus because of limited internal personnel. The platform is good, but the people are great. Tropic offers well-managed service, and I get responses in a timely manner.

Brandon Bailey

VP Strategic Financial and People Operations

Brandon Bailey

VP Strategic Financial and People Operations

We manage 100% of our spend with Tropic and consistently been impressed by their ability to step in and be an extension of the Rightway team.

Xavier Del Rosario

VP of Finance & BizOps

Xavier Del Rosario

VP of Finance & BizOps

I like that Tropic easily offers insights from their unbiased marketplace along with discounts I couldn't get anywhere else. Because they don't take any kickbacks or incentives, I'm confident that Tropic is working in our best interest to get us the best deal.

Coulter King

Chief Operating Officer

Coulter King

Chief Operating Officer

Tropic helps keep track of all of our SaaS services. It visually keeps your team accountable to be on top of their contracts so that things don't just automatically renew.

Ariel Nahmias

VP of Finance

Ariel Nahmias

VP of Finance

Supplier Intelligence has been invaluable in helping us make informed and timely decisions on our software purchases. I regularly reference Tropic’s price benchmarks and negotiation playbooks to get an understanding of the competitive landscape and where our terms stack up.

Cameron Davis

Director of Procurement

Cameron Davis

Director of Procurement

As a Tropic user, and buyer of a lot of SaaS tools, no company come anywhere as close to Tropic on listening to the customer, really caring and following through with meaningful feedback and customer driven platform development.

J.B. Snodgrass, CPA

VP, Financial and Sales Operations, Procurement

J.B. Snodgrass, CPA

VP, Financial and Sales Operations, Procurement

To have one URL that we can publish internally and that takes care of any purchase requests saves us a tremendous amount of time.

Nick Zaharchuk

AVP of Finance

Nick Zaharchuk

AVP of Finance

Tropic has been one of the highest ROI initiatives we’ve ever deployed on the finance team at Zapier, they are true partners to us, and it’s been amazing watching them release better and better technology to help Zapier save money.

Ryan Roccon

VP of Finance

Ryan Roccon

VP of Finance

Tropic clearly shows where a deal is in the workflow and is the source of truth our vendor contracts. Easy to use and implement.

Dillion Jacobson

Dillion Jacobson

Tropic is a great tool to organize, manage and (most importantly) get the best rates on your tech spend. I have used it for over a year and it was able to take us from little management of spend to complete organization.

Brian McGartoll

Brian McGartoll

I like that it easily helped us consolidate and manage our tech stack and spending. Previously the ownership and renewal management of our tech stack was complicated, and there were certain products we weren't even sure we were using. Tropic has helped us gain control of that process.

User in Computer Software

User in Computer Software

Drive savings and efficiency at any stage

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